This guide will show you how to upload videos to Visibot through the mobile app, understand the processing workflow, and follow best practices to get the best results from your content.
Prerequisites
Before uploading videos:
You must have completed the Getting Started guide and set up your Visibot account
You need at least one social media integration connected (TikTok, LinkedIn, or Meta)
Have the Visibot mobile app installed on your iOS or Android device
Ensure you have a stable internet connection (Wi-Fi recommended for large files)
Understanding Video Upload Methods
The Visibot mobile app offers two convenient ways to upload your videos:
Method 1: Upload from Gallery (Recommended)
When to use:
Videos already saved on your device
Pre-recorded content you want to process
Videos in any resolution (1080p to 4K)
Large video files that need full quality preservation
Advantages:
No compression - Videos are uploaded at full quality
Highest possible quality preserved
Original resolution maintained
Perfect for professional-grade content
How to upload from gallery:
Open the Visibot app on your device
Tap the "Upload Video" button
Select "Choose from Gallery"
Browse and select your video file
Wait for the upload to complete
Method 2: Record Directly in App
When to use:
Quick, spontaneous content creation
Standard social media content
When you want a streamlined workflow
Recording and processing in one step
Advantages:
Fastest workflow - record and upload instantly
Optimized settings for social media
No extra steps needed
Great for quick content creation on the go
How to record directly:
Open the Visibot app on your device
Tap the "Upload Video" button
Select "Record Video"
Record your content using the in-app camera
Tap "Done" to upload automatically
Step-by-Step: Uploading Your First Video
Step 1: Open the Visibot App
Launch the Visibot app on your iOS or Android device
Sign in to your account if prompted
You'll see the main dashboard with your videos and options
Step 2: Choose Your Upload Method
To upload from your gallery:
Tap the "Upload Video" button
Select "Choose from Gallery"
Browse your device's video library
Tap on the video you want to upload
To record a new video:
Tap the "Upload Video" button
Select "Record Video"
Use the in-app camera to record
Tap "Done" when finished
Step 3: Wait for Upload Confirmation
You'll see an upload progress bar as the video uploads
Large files may take several minutes depending on your internet speed
Keep the app open during the upload process
Once uploaded, you'll see a confirmation and processing will begin
Upload Time Estimates:
Small videos (under 50MB): 30 seconds - 2 minutes
Medium videos (50-200MB): 2-5 minutes
Large videos (200MB-1GB): 5-15 minutes
Very large videos (1GB+): 15+ minutes
Tip: Use Wi-Fi for faster uploads and to avoid using mobile data.
Step 4: Select Your Brand (If You Have Multiple)
After the video uploads, Visibot will ask "Which brand is this video for?"
You'll see buttons for each of your brands
Tap on the brand this video belongs to
Visibot will confirm your selection and begin processing
Note: If you only have one brand, this step is skipped automatically.
Why select a brand?
Each brand has its own settings (language, style, tone)
Videos are organized by brand for easier management
Captions and content are tailored to the specific brand
Publishing integrations are brand-specific
Step 5: Video Processing Begins
After selecting your brand, you'll see a message: "Your video is being processed..."
Visibot's AI will begin:
Extracting audio from your video
Transcribing speech into text
Generating subtitles with timestamps
Creating social media captions
Preparing the video for publishing
You'll receive progress updates as processing continues
Processing Time Estimates:
Short videos (under 1 minute): 1-3 minutes
Medium videos (1-3 minutes): 3-7 minutes
Long videos (3-10 minutes): 7-15 minutes
Very long videos (10+ minutes): 15+ minutes
Factors affecting processing time:
Video length
Audio quality and clarity
Current server load
Video resolution and file size
Tip: Enable push notifications so you're alerted when processing is complete. You can continue using your phone while waiting.
What Happens During Processing?
Visibot's AI performs several intelligent tasks on your video:
Audio Transcription
Converts your speech into text
Identifies words, phrases, and timing
Handles multiple speakers (if applicable)
Accounts for background noise and accents
Subtitle Generation
Creates time-synced subtitles
Positions text optimally on screen
Formats for readability
Applies brand-specific styling
Caption Creation
Generates engaging social media captions
Tailored to each platform (TikTok, LinkedIn, Facebook, Instagram)
Includes relevant hashtags
Written in your brand's tone and language
Content Analysis
Identifies key topics and themes
Suggests improvements
Optimizes for social media engagement
Prepares metadata for publishing
After Processing Completes
Step 6: Review Your Processed Video
You'll receive a notification: "Your video is ready!"
Visibot will display:
A preview of your video with subtitles
Generated captions for each platform
Video transcript (full text)
Action buttons for next steps
You'll see several options:
📝 Edit Video - Modify subtitles, captions, or content
📱 Prepare Social Media Posts - Review and customize captions
📤 Publish Now - Immediately share to connected platforms
📅 Schedule Post - Plan for future publishing
🔄 Regenerate - Process the video again with different settings
Best Practices for Recording Videos
To get the best results from Visibot's processing, follow these recording tips:
Audio Quality
✅ DO:
Speak clearly and loudly - Enunciate words for better transcription
Use a moderate pace - Not too fast, not too slow
Record in a quiet environment - Minimize background noise
Use an external microphone if available for professional content
Test audio levels before recording your final video
Speak directly toward the microphone
❌ DON'T:
Record in noisy environments (traffic, crowds, echo-y rooms)
Mumble or speak too quietly
Talk too fast - AI may miss words
Use low-quality microphones for important content
Cover your phone's microphone while recording
Camera Positioning
✅ DO:
Position your face at the top-middle of the frame - This leaves room at the bottom for subtitles
Use good lighting - Face the light source
Keep the camera steady - Use a tripod or stable surface
Record in vertical (portrait) mode for social media
Frame yourself from chest-up for talking-head videos
Maintain eye contact with the camera
❌ DON'T:
Center your face in the middle of the frame (blocks subtitle space)
Record with bright light behind you (creates silhouette)
Use shaky handheld shots for professional content
Record in landscape mode if posting to TikTok or Instagram Stories
Get too close or too far from the camera
Example Frame Composition:
← Top 2/3 of frame
[Your Face]
[Subtitles]
← Bottom 1/3 reserved for text
Video Quality Settings
Recommended Recording Settings:
Resolution: 1080p minimum, 4K for premium content
Frame Rate: 30fps or 60fps
Format: MP4, MOV, or AVI
Orientation: Vertical (9:16 ratio) for social media
Lighting: Bright, even lighting on your face
Background: Clean, uncluttered, on-brand
File Size and Format Requirements
Supported Video Formats
✓MP4 (recommended)
✓MOV (iPhone)
✓AVI
✓MKV
✓WMV
✓WEBM
Recommendation: Use MP4 format for best compatibility across all platforms.
File Size Limits
Upload Limits:
As File: Up to 2GB per file
As Video: Up to 2GB per file
Visibot Processing Limits:
Maximum file size: 2GB
Maximum video length: Typically 30 minutes (check your subscription plan)
Minimum video length: 5 seconds
Recommended File Sizes:
Short social media videos (under 1 minute): 50-200MB
Medium content (1-5 minutes): 200-500MB
Long-form content (5-30 minutes): 500MB-2GB
If your video is too large:
Record at a lower resolution (1080p instead of 4K)
Reduce the video length by editing before upload
Use video compression tools (maintain quality)
Split into multiple shorter videos
Troubleshooting
"My video upload failed"
Check your internet connection
Ensure file size is under 2GB
Check that the file format is supported
Try compressing the video if it's very large
Close and reopen the Visibot app, then try again
"Processing is taking too long"
Long videos (10+ minutes) can take 15-20 minutes
High-resolution videos take longer to process
Check for status updates in the app
If stuck for 30+ minutes, contact support
Don't re-upload the video - wait for confirmation
"Subtitles are inaccurate"
Audio quality may have been poor during recording
Background noise interfered with transcription
Speaking too fast or unclearly
Use the Edit Video feature to correct subtitles manually
Or use Regenerate to process again with improved settings
"Video quality is reduced"
Visibot preserves your original video quality
Check your original recording resolution
Ensure you're recording in at least 1080p
Use Wi-Fi for more stable uploads
Summary: Key Takeaways
✅ Upload Method:
Use Gallery upload for pre-recorded videos
Use Record in app for quick content creation
✅ Recording Best Practices:
Speak clearly and loudly
Position face at top-middle of frame
Use good lighting and quiet environment
✅ Processing:
Times vary by video length (1-20 minutes typical)
Enable notifications to know when ready
Can upload multiple videos in sequence
✅ Quality:
Record in 1080p minimum
Use vertical (9:16) orientation for social media
Keep file sizes under 2GB
Ready to Start!
You're now ready to start uploading and processing videos with the Visibot app! The mobile-first workflow means you can create professional content anywhere, anytime, with AI-powered editing and multi-platform publishing all from your phone.
Start recording your first video and experience the streamlined Visibot workflow!
If you have questions or encounter issues, use the Support option in the app or contact customer service.